Written by Sergii Syrotkin

The choice of software for your business is very important and responsible stage. You have to choose from all software producers the much better configuration for your company. Each business has the specificity and a direction and good software should bring to your business the maximal advantages and benefits.

What benefits do you receive getting new business software?

1) You save the most invaluable resource of any business is TIME.

Your client it will be pleasant, when it serve quickly and qualitatively. An ideal picture when client has not had time to drink a cup of coffee and all documents and calculations are available for him. It is possible if you are armed good and modern software products.

2) You SAVE money

For example – earlier till an era of computers the department of accounts at the large enterprise had huge staff of employees which were considered with various incomes and charges of the company. But computers have changed all work at accounts department. Where for work used 5-10 employees now - easy work one computer. It consults more quickly,qualitatively and cheaper. It gives a huge economy on employment of additional workers, taxes and social deductions.

3) You become FASTER!

Modern business become very dynamical and every day this dynamics grows. That be the leader - necessary to be faster than competitors. Software allows to accelerate all technical processes and to finish them automaticly. For business to be faster than others very important factor in a competition.To be more quickly - means to be the WINNER.

4) You receive new UNIQUE OPPORTUNITIES.

I want to give an example from personal experience:

I do sites and it was necessary for me to add it some of dynamics. It is possible at use Flash technologies and animation. I have simply bought a package from programs of one well-known company which produce programs for work in Flash.

Now on creation of banners, buttons and any animation pictures at me leaves much less time and I devote this time to another matters.

Moreover I should not pay to advertising agencies for manufacturing flash banners and I can change its design at any moment.

So I have got competitive advantage before other sites – not each site can brag flash elements, flash buttons and flash pictures.

Thus I have received my own new UNIQUE OPPORTUNITIES!

The choice of a business software has 3 basic stages

1) Research of business software

2) Introduction of business software

3) After introduction research

1) Resarch of software

At first define which business software do you necessary. You have to answer following questions:

- What processes in yours company you would like to automate and reduce time for their decisions

- To reveal key points of your business and its need in software.

- What is the time training and preparation of the personnel after installation of the programs will borrow.

- Price of  business software and your budget

For example if your company is the manufacturer for it process of manufacture is very important. Therefore it is necessary for the company software which optimizes manufacture of your company. So necessary to pay attention to the companies which develop and introduce a software for your kind of manufacture.

If your business is distribution or supplying, you should be focused your attention on management of a warehouse, functions of processing of orders, management of transport, to modules for planning a network of distribution, the forecast of demand and store keeping.

Define what functions carries out software which you wish to buy study it in more details. A lot software companies give a demo version which can establish free of charge and to work in these programs and you can compare their efficiency.

The price plays a key role in a choice of a business software. And the choice frequently depends on the budget and the size of the company.For this purpose manufacturers of a software have some categories of the price and opportunities of various programs. Usually they use such categories exist and business software:

Personal – the given programs for a private use or for the small business companies. They solve the primary goals and cost usually not so much.

Pro – more advanced version of the program it can have additional options for installation on some computers, to work in a local network, and also more expanded opportunities than the Personal the version. Pro is ideal for the average companies or people which this program for professional work is necessary

This software has the price in some hundreds dollars and to choose it necessary very carefully and for the own professional needs.

Enterprise - this version of a software for large the companies which have the local networks, the big staff of employees. Such software costs very much and has the greatest possible functionalities and options which the given program can have.

2) Introduction of software

You have chosen the program which to you has liked and the operating time with it in real conditions of business has come. For this purpose it is necessary for you to introduce the program in the company.

The success of introduction of the business software depends on skill and professionalism of people which carry out the project, spend training, planning, from intensity of their work. Involve in the project of the most professional employees.  

Necessarily plan time for careful testing each process.

It is very important to check all possible combinations to reveal all possible system mistakes during instead of after introduction. Lead tests with each key process and each module of the software.

When testing of system will be ended, begin process of training of the personnel.

Some companies begin process of training even before installation of system that employees could start to work at once.

3) After introduction research

Do not stop at the first stage of introduction. Your new system most likely possesses additional functionality which can improve yours business-processes. Having accustomed with system, address to the documentation and in details study additional functions.

See once again business-processes for search possible ways of business improvements. Improvements should become a policy of the company - only then your initial investments will work in full.

Summing up, it is necessary to tell, that the success or failure of choice/introduction of the business software directly depends on quantity of the spent work. Information systems is the major part of your business.

So, not save - avaricious pays twice.